Video Conferencing Equipment for Large Rooms

Large rooms can still vary widely in size. As a general rule, a large room holds at least 15 people. That means a meeting room and an auditorium can both be classified as large rooms. Naturally, both spaces will have very different equipment needs.

At Chester Springs AV, we work closely with our clients to provide custom-tailored solutions, including video conference cameras for large room setups.

A one-size-fits-all approach simply doesn’t make sense when there are so many variables at play. That said, here are some important features to look for when shopping for video conferencing equipment for large rooms.

• High resolution—at least 1080p
• Adequate total microphone pickup and speaker system coverage
• Auto zooming, panning, tilting, and framing
• Wide-angle lenses
• Low-light, glare, color, and video noise optimization
• Large field of view (FOV)
• AI technology

Like cameras , the audio configuration of your large meeting room video conferencing solutions will depend on the room’s size, layout, number of participants, and other factors.

In a fixed-purpose room, you may wish to hardwire individual microphones to tables or install ceiling-mounted microphones. On the other hand, in flexible rooms, it may make more sense to use tabletop microphones that can be set up and broken down on a case-by-case basis.

When choosing audio and video conferencing equipment for large rooms, there’s no right or wrong solution, only what fits your unique needs and preferences. Give us a call for a free consultation.

Both have their benefits. All-in-one video conferencing systems deliver turnkey convenience, ready to use right out of the box. You know that all the components will work flawlessly together. However, not all all-in-one packages can scale.

Building a custom video conferencing solution à la carte with individual components lets you fine-tune the setup to meet your exact needs. Additionally, scaling tends to be easier, as you can simply replace components as needed to accommodate changing requirements.

If you just want to get up and running quickly and easily, and you’re not planning on changing anything, all-in-one video conferencing equipment for large rooms should do the trick.

However, if there’s any chance that you might need to upgrade or expand your video conferencing system down the line, it may be worth investing in modular large meeting room video conferencing solutions that can grow with your business.

To optimize a large room for virtual meetings, it’s important to choose equipment that matches the room’s size and ensures everyone can be seen and heard clearly.

Here are some points you should keep in mind when shopping for video conferencing equipment for large rooms:

• Systems: Choose a video conferencing solution specifically designed for large rooms. Bundles like the Logitech Rally kit offer advanced features and scalability.
• Cameras: Choose a video conference camera for large room coverage, either a single model with pan, tilt, and zoom (PTZ) capabilities or a multi-camera setup. If the camera supports active-speaker tracking, it can automatically keep the person speaking in view. 
• Microphones: Use multiple microphones to ensure clear audio capture from everyone in the room. Get ceiling or table mics with beamforming technology to enhance voice pickup and reduce background noise.
• Speakers: When comparing video conferencing equipment for large rooms, ensure that the sound system has enough power to cover the entire space without distortion. We recommend ceiling- or wall-mounted speakers that provide even sound distribution.